MKB Law is committed to protecting the privacy of our clients and website visitors. We understand the importance you place on the privacy and security of information which personally identifies you, and we value our relationship with you.
This website is operated by MKB Law Ltd and we are a controller for the purposes of the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) (EU) 2016/679. We are responsible for the processing of any personal information you provide to us when using our website.
Data we collect/provided by you & data processing:
We ask you for personal data only when it is needed to provide services you have enquired about, or asked us to provide, to respond to your requests for information, to download marketing materials, or to register for any of our events. You do not need to provide us with personal data to browse our site or other online channels.
If you use any forms on the website, such as the contact form, enquiry forms, or feedback form, a record will also be made of the details you choose to include such as your name, email address, phone number and the nature of your enquiry. You are not obliged to provide us with this information; however we may be unable to carry out your specific request if you do not. In addition to the above, we may collect and use the data to comply with legal obligations we might be subject to (such as anti-money laundering).
We will not pass your personal information to anyone outside of the firm, without your prior consent, except where we are otherwise legally required to do so (for example to the Inland Revenue, Benefits Agency, any court of competent jurisdiction or any law enforcement agency with statutory authority).
Other than in the above situation we will let you know when your personal information might go to third parties, and you will have the opportunity to decide not to share that information. If we do engage third parties, we will take reasonable steps to ensure those entities comply with obligations under GDPR when they handle your personal information.
We will only hold your data for as long as necessary unless otherwise required under applicable law.
Your data will be stored on our secure server and in the cloud. If/when you formally instruct us, your data may also be stored on physical files in our office or in our offsite secure document storage facility.
Your Data Rights:
In accordance with current legislation, you have the right to request from us:
– if, when and how we process your data
– copies of any data we hold for you
– amendments to your data which are incorrect or incomplete
– full deletion of your personal data with immediate effect
Where we process your data on the basis of your consent, you are entitled to withdraw your consent at any time.
If and when you formally instruct us, you will also be asked to agree to receive marketing communications and client surveys. You have the right to opt out at any time and request that your data is no longer processed for marketing purposes.
Website Usage Data
With or without cookies, our website keeps track of usage data, such as the date and time of the visit and search criteria. We use this data to better understand how our website is used. This information is not attributed to you as an individual.
We take data security seriously, and in conjunction with our IT systems providers, we undertake regular reviews of our online security measures and procedures. You will notice in the address bar a padlock icon, this indicates that our website has a valid security certificate. While we do take all reasonable measures to ensure the safety and security of your data online, due to inherent risks associated with using online services, we are unable to guarantee complete security when using our online services.
This website and its contents are protected by copyright. The content provided on this website is for general guidance only and should not be regarded as a substitute for professional legal advice.
Please contact MKB Law Ltd if you have any questions about this privacy notice. The General Data Protection Regulation also gives you the right to lodge a complaint. The supervisory authority in the UK is the Information Commissioner who may be contacted at http://ico.org.uk/concerns
Client Contact Tracing
What information we collect from you for this purpose?
As a client/visitor of MKB Law, we will require you to make appointments for visits or to complete a form upon your arrival. Upon making appointments, we ask you to provide some information and contact details, which will be used for contact tracing purposes in accordance with this notice. The following information will be collected:
- The names of all clients or visitors, or if it is a group of people, the name of one member of the group.
- A contact phone number for each client or visitor, or for the lead member of a group of people.
- Date of visit and arrival and departure time.
In addition, if you only interact with one member of staff during your visit, the name of the assigned staff member will be recorded alongside your information. We would not collect the above information from you if your visits are short. For example, you only enter our premises to drop off post or deliveries.
How long your information will be retained?
The Contact Tracing Service have asked us to retain this information for 21 days from the date of your visit, to enable contact tracing to be carried out during that period.
We will only share information with the Contact Tracing Service if it is specifically requested by them. For example, if another client at our offices reported symptoms and subsequently tested positive, the Contact Tracing Service can request the log of client details for a particular time period (e.g. this may be all clients who visited on a particular day or time-band, or over a two-day period).
Under government guidance, the information we collect may include information which we would not ordinarily collect from you and which we therefore collect only for the purpose of contact tracing. Information of this type will not be used for other purposes (such as marketing activities), and the Contact Tracing Service will not disclose this information to any third party unless required to do so by law (e.g. as a result of receiving a court order).
In addition, where the information is only collected for the purpose of contact tracing it will be destroyed by us 21 days after the date of your visit. However, the government guidance may also cover information that we would usually collect and hold onto as part of our ordinary dealings with you (perhaps, for example, your name, and phone number). Where this is the case, this information may continue to be held after 21 days and we will use it as we usually would, unless and until you tell us not to.
Your information will always be stored and used in compliance with data protection legislation. The use of your information is covered by the General Data Protection Regulations Article 6 (1) (f) – legitimate interests of the venue/establishment. The legitimate interest in this case is the interest of the venue/establishment in co-operating with the Contact Tracing Service in order to help maintain a safe operating environment and to help fight any local outbreak of coronavirus.
If you do not wish your contact information to be passed to the Contact Tracing Service if it is requested, please speak to our Receptionist, Karen Stewart in the first instance. Alternatively you should speak to our ICO Officer, Jonathan Jackson.
By law, you have a number of rights as a data subject, such as the right to access information held about you. If you are unhappy or wish to complain about how your information is used, you should contact: DPO@health-ni.gov.uk in the first instance to resolve your issue. If you are still not satisfied, you can complain to the Information Commissioner’s Office. Their website address is https://ico.org.uk/